 Niagara Catholic District School Board
ACCESS TO BOARD PREMISES
ADMINISTRATIVE OPERATIONAL PROCEDURES
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300 – Schools/Students
| No 302.6.3
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| | |
Adopted Date: June 26, 2001
| Latest Reviewed/Revised Date: April 19, 2021
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In keeping with the Mission, Vision and Values of the Niagara Catholic District School Board, the following are Administrative Operational Procedures for Access to Board Premises.
PREAMBLE
The safety of students, staff, parents/guardians and authorized persons is a priority of the Board. The Board promotes a safe and accepting learning and teaching environment and workplaces for all students, staff and authorized persons which is consistent with current legislation specifying who is permitted on Board premises when the premises are being used for a purpose authorized at any time by the Board.
The Administrative Operational Procedures applies to all persons accessing any Board owned property or building under the jurisdiction of the Niagara Catholic District School Board. The Board authorizes its administrators to exercise rights as occupiers under the provisions of the
Trespass to Property Act
to ensure the safety of all authorized persons accessing Board property or buildings, including Board contracted transportation vehicles.
The Board authorizes administrators/supervisors or another person authorized by Board Governance Policies to prohibit entry onto Board premises of any unauthorized person and to direct any unauthorized person to leave Board premises.
SIGNAGE
The Facilities Services Department will ensure that all Board property and buildings have clearly marked signage indicating that it is Board Property; trespassers are prohibited; and that all visitors are to report to the main office or designated area in accordance with the Access to Board Premises Administrative Operational Procedures.
PERSONS AUTHORIZED ON BOARD PREMISES
Persons authorized to be on Board premises are not entitled to have access to all areas of the premises. Access shall be restricted to areas authorized by an administrator/supervisor or by permit approved by the Facilities Services Department.
The following persons are permitted to be on Board premises when the premises are being used for a purpose authorized by the Board:
·
A person enrolled as a student in the school.
·
A parent/guardian of a student enrolled in the school.
·
A person employed or retained by the Board.
·
A person who is otherwise on the premises for lawful purposes (i.e. mail, deliveries, voting, Community Use Permit).
·
A person invited to attend an event, class or meeting.
·
A person invited by the administrator/supervisor or another person authorized by Board policy to be on the Board premises for a specific purpose (i.e. Catholic School Council, IEAC, NCPIC, SEAC).
VISITORS
The administrator/supervisor will authorize access within the school site as a visitor to:
A parent/guardian of a child attending a Roman Catholic school and a member of the Board that operates the school may visit the school.
·
A member of the Assembly may visit a Roman Catholic school in the member’s constituency.
·
A member of clergy of the Roman Catholic Church may visit a Roman Catholic school in the area where the member has pastoral charge.
·
Any other person invited by the administrator/supervisor to attend an event, class or meeting.
ACCESS BY VISITORS TO BOARD PREMISES
All non-school based employees
and visitors are to comply with the following procedures during operational hours:
1. Upon arrival, report to the main office/front desk:
·
Sign the Visitor’s Book, stating name, time and reason for the visit.
·
Wear a Visitor’s Identification name tag or Board Photo Identification Card for the duration of the visit.
·
Sign the Visitor’s Book upon departure.
2. All visitors, excluding permit holders and those attending a Board authorized event beyond normal operational hours, must be accompanied by a Board authorized person to gain access to Board premises
.
BOARD PHOTO IDENTIFICATION CARDS AND AUTHORIZED ACCESS CARDS
Niagara Catholic Photo Identification Cards and authorized Access Cards provide access to designated Board buildings and/or rooms within a building as authorized by the Facilities Services Department.
Individuals, who have been authorized to use the identification card to gain access to a Board building and/or rooms within a building are to provide their own individual access and are prohibited from providing access to visitors or unauthorized individuals.
·
Niagara Catholic Photo Identification Cards and authorized Access Cards are the property of the Board:
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Cards must not be altered, covered or defaced in any way.
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Cards must be returned to the Board when no longer valid or in use.
·
Any lost or damaged cards must be reported immediately to the Facilities Services Department.
·
Damaged cards must be returned in part or whole to the Facilities Services Department for replacement.
1.
A Niagara Catholic Photo Identification Card will be authorized by Human Resources Services and issued by the Facilities Services Department to all Niagara Catholic employees and occasional employees, and must be worn by the employee during working hours and the hours of operation. Employees must use their own photo identification card to gain access to a Board building and/or rooms within a building and are prohibited from providing access to visitors.
2.
A Niagara Catholic authorized Access Card will be made available upon the request of a Trustee, including a Student Trustee of the Board, for access to the Catholic Education Centre and Holy Cross Community Room during their term of office.
3.
A Niagara Catholic authorized Access Card will be made available, upon the request of a school principal and authorized by the Facilities Services Department to the local Parish Priest. As a visitor, the local Parish Priest is required to enter the school at the main entrance, sign in and out at the main office, and have access as authorized by the school principal.
4.
A Niagara Catholic authorized Access Card will be issued to an authorized person, upon approval of community use of facilities permit by the Facilities Services Department.
REFUSAL OF ACCESS TO BOARD PREMISES
An administrator/supervisor or another person authorized by the Board has the duty to exercise discretion to refuse access to Board premises to:
·
anyone whose presence on the premises would be detrimental to the safety or well-being of a person on the premises.
·
anyone who fails to report his or her presence on the premises as required by the Access to Board Premises Administrative Operational Procedures.
·
a student who is suspended or expelled unless determined that the student is using the services of, or taking a course or program to assist suspended or expelled students.
·
individuals, under the order of the court, are not permitted to access Board premises, including, but not limited to, identified trespassers, non-custodial parents or other offenders.
TRESPASS TO PROPERTY
An administrator/supervisor or authorized designate may direct a person to leave the Board premises if the person is prohibited by regulation or Board policy. When a person is prohibited from Board premises, it means all premises and property of the Niagara Catholic District School Board.
If determined necessary by the administrator/supervisor and in consultation with the Family of Schools’ Superintendent/Controller of Facilities Services, the administrator/supervisor will issue a Trespass to Property Letter
(
Appendix A
)
by registered mail with copies sent to the Niagara Regional Police Service, the Family of Schools’ Superintendent/Controller of Facilities Services and the Board Lawyer. The Trespass to Property Letter will prohibit the individual from access to all Board property and premises throughout the Niagara Catholic District School Board until otherwise notified.
A person is entitled to appeal the conditions set out in the Trespass to Property Letter and must give written notice of appeal to the Family of Schools’ Superintendent of Education within ten (10) days of the commencement of the Trespass to Property. A request for an appeal shall not stay the Trespass to Property notice.
SCHOOL WATCH PROGRAM
School Watch Program signs are posted at all Board sites in the Niagara Catholic District School Board. administrators or authorized designate will invite community partners/neighbours by letter
(
Appendix B
)
to participate in the School Watch Program by anonymously contacting the police during non-school hours if they observe any inappropriate activities or actions on school or Board property.
References:
·
Education Act (Section 53 ss 1-3, s.o. 1997, c.31, s.28)
·
Niagara Catholic District School Board Policies/Procedures
o
Bullying Prevention and Intervention Policy (302.6.8)
o
Code of Conduct Policy (302.6.2)
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Community Use of Facilities Policy (800.2)
o
Criminal Background Check (302.6.7) AOP
o
Dress Code-Secondary Uniform Policy (302.6.6)
o
Elementary Standardized Dress Code Policy (302.6.10)
o
Progressive Student Discipline (302.6.9) AOP
o
Safe and Accepting Schools Policy (302.6)
o
Student Expulsion Policy (302.6.5)
o
Video Security Surveillance (701.3) AOP
o
Protocol between Niagara Regional Police Service and the Niagara Catholic District School Board
o
Protocol between Niagara Catholic District School Board and Family and Children’s Services Niagara
Adopted Date:
Revision History:
| June 26, 2001
May 28, 2002
February 1, 2008
June 17, 2008
September 18, 2008
December 17, 2013
December 20, 2016
April 19, 2021
|
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Access to Board Premises (302.6.3) Administrative Operational Procedures
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