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    NIAGARA CATHOLIC DISTRICT SCHOOL BOARD

     

    AIRLINE / TOUR COMPANY / INSURANCE CHECKLIST

     
     
     

    This form is to be completed by Principals prior to approving all travel requests by staff and attached to the Request for Overnight Field Trip, Extended Overnight Field Trip and Excursion form.

     

     
     
     

    Prior to approval all travel request by staff, Principals are to clearly understand the answers to the following questions as they apply to individual trip applications.

     

    Principals are to:


    a.  record the answers and file responses at the school;

    b.  submit the responses with the checklist to your Area Superintendent, if the trip is required to have Superintendent and/or Board approval;

    c.  instruct the tour supplier to forward a letter outlining their understanding of the Terms and Conditions prior to any finalization/approval of the trip. (fax copy of checklist to agent if required).


     


    NOTE: When applicable, determine the exact date and time period each policy checked on the following list is in effect and the length of time it remains in effect, (i.e. cancellation of trip without penalty must be made by – date and time; cancellations with fifty-percent refund must be made by – date and time; cancellation done in writing individually or by the entire group signing a letter, etc.)

     

     
     
     

    AIRLINE SPECIFIC QUESTION CHECKLIST

     
     IATA Airline Carrier
     Cancellation Policy, Notification Procedure and Penalty
     Name Change Penalty
     Final Payment Policy
     Minimum Group for Discount and Bonus Free Travel Voucher Policy
     Seating Reservation Procedure
     Delay or Cancellation Policy and Assistance Provided
     Cancellation Due to Terrorism, Airport Security or War Policy
     Cancellation of Trip by Board Prior to Departure Policy
     Deposit or Payment Refund Policy
     Passenger Re-Routing Policy
     Lost Bag Delay Policy
     Connecting Flight Policy
     Insurance Accident Coverage
     Office in Travel Destination Number
     Fax or Send Copy of all Agreed Terms and Conditions of Trip PRIOR to Approval  


     

     
     

    TOUR COMPANY (TRAVEL AGENCY OR WHOLESALER) SPECIFIC QUESTION CHECKLIST

     
     Approved TICO Agency or Company
     Assistance Provided for Group While on Trip (24/7)
     List of Service Fees Charged for Trip
     Best Student Rates
     Can Student/Staff Accounts be Checked On-line?
     Website for Parents/Guardians to Check on Progress of Group?
     Tour Director or Company Manager Name
     Cancellation Policy, Notification Procedure and Penalty
     Name Change Penalty
     Minimum Group Discount and Bonus Free Travel Voucher Number
     Delay or Cancellation Policy and Assistance Provided
     Cancellation Due to Terrorism, Airport Security or War Policy
     Cancellation of Trip By Board Prior to Departure Policy
     Deposit or Payment Refund Policy
     Passenger Re-Routing Policy
     Guaranteed Travel Dates (Departure and Return) Policy (in writing)
     Accommodation Policy for Students and Staff if Trip Delayed (Departure or Return)
     Change of Published Accommodation Policy
     Change of Published Tour Attractions Policy
     Change of Published Tour Transportation Policy
     Fax or send copy of all agreed Terms and Conditions of Trip PRIOR to approval
     

    INSURANCE (DELUXE PLAN) SPECIFIC QUESTION CHECKLIST

     
     Specifics of Plan for Student and Staff Coverage
     Parental Coverage through Other Group (VISA, American Express) – Applicable on Trip?
     Coverage for Sickness or Accident Prior to Trip
     Coverage for Sickness or Accident While on Trip
     Coverage for Death of Family Member Prior to Trip
     Coverage for Death of Family Member while on Trip
     Coverage for Death While on Trip
     Cancellation for Terrorism, Airport Security Closure or War
     Coverage for Airline or Tour Company Closure
     Fax or send copy of all agreed Terms and Conditions of Trip PRIOR to approval  
     
    Date of Conversation

     

          		With (name of person)
    By (name of person)

     

       

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