Niagara Catholic District School Board

ADMINISTRATION OF ORAL MEDICATION TO STUDENTS

ADMINISTRATIVE OPERATIONAL PROCEDURES

300 – School/Students

Adopted Date: October 27, 1998

Latest Reviewed/Revised Date: December 17, 2020

In keeping with the Mission, Vision and Values of the Niagara Catholic District School Board, the following are Administrative Operational Procedures for Administration of Oral Medication to Students.

PREAMBLE

The primary responsibility for the administration of prescribed and/or non-prescribed medication to a student rests with the student’s parents/guardians. Therefore, wherever possible, a treatment regime should be adjusted to avoid administration of medication during school hours. However, the Board recognizes that there may be circumstances under which a student must have medication administered during the school day. Principals will work cooperatively with families, health care providers and community partners in order to support students.

In accordance with the Ministry of Education Policy/Program Memorandum No. 81 , Provision of Health Support Services in School Settings, all school boards will be responsible for the administration of oral medication where such medication has been prescribed during school hours.

· That such procedures be applied only to those services, requested by the parent and prescribed by a physician or other health care professional, which must be provided during school hours.

· That a request for the service and the authorization to provide such service be made in writing by the parent and the physician, specifying the medication, the dosage, the frequency and method of administration, the dates for which the authorization applies, and the possible side effects, if any.

· That the storage and safekeeping requirements for any labeled medication be stated.

· That a record of administration be maintained which includes the pupil’s name, date, time of provision, dosage given, name of person administering, etc.

· That the telephone numbers of the parent and physician be readily accessible in the school.

· That the medication be administered in a manner which allows for sensitivity and privacy and which encourages the pupil to take an appropriate level of responsibility for his or her medication.

ADMINISTRATION OF ORAL MEDICATION TO STUDENTS

These Administrative Operational Procedures are intended to meet the needs of students who require administration of prescribed and non-prescribed oral medication during school hours by Niagara Catholic staff. This AOP is compliant with Ministry of Education Policy/Program Memorandum No. 81.

PARENTS/GUARDIANS

1. For all prescribed and non-prescribed medication taken during school hours, the Administration of Prescribed and Non-Prescribed Medication During School Hours Form (Appendix A) must be completed, signed by the parent/guardian and physician/health care professional, and submitted to the school Principal or designate. All costs associated with completion of the form (Appendix A) are the responsibility of the parent/guardian.

· In the case of a prescription for medical cannabis, only cannabis oils, capsules or edibles will be administered on school premises. Smoking or vaping of medical cannabis is prohibited.

2. Medication for administration purposes, must be hand delivered in the original labelled pharmacy container by the parent/guardian to the Principal or designate. Staff members are not permitted to adapt/transform medication. The adaption of a medication must be done by the medical professional or pharmacist.

3. Parents/guardians/students in consultation with the Principal/school staff will plan for the administration of medication during field trips prior to the activity.

4. Any changes to the dosage/regimen will requires that the parent/guardian provide an updated Administration of Prescribed and Non-Prescribed Medication During School Hours Form (Appendix A) signed by the parent/guardian and physician.

PRINCIPAL AND/OR DESIGNATE

1. The Principal/Designate of each school shall be responsible for the secure storage, control and administration of medication.

2. Under no condition should a Principal/Designate administer medication if the specific dosage and directions are not provided on the signed Administration of Prescribed and Non-Prescribed Medication form.

3. The Principal/Designate can delegate the responsibility for the administration of medication to an appropriate staff member. Staff members, aside from trained Educational Assistants or other trained individuals, may exercise the option not to become involved in the administration of medication; the responsibility thereby returning to the Principal/Designate.

4. The medication is to be administered by the Principal/Designate in a manner which allows for the sensitivity and privacy of the student and which encourages the student to take an appropriate level of responsibility for the medication. The Principal/Designate who has administered the medication will observe the student to ensure the medication is consumed.

5. A record of administration is to be maintained at the school by the Principal/Designate on the Record of Administration of Prescribed and Non-Prescribed Medication Form (Appendix B). The Administration of Prescribed and Non-Prescribed Medication During School Hours Form (Appendix A) and the Record of Administration of Prescribed and Non-Prescribed Medication Form (Appendix B) shall be kept on file for the duration of the student’s attendance at school.

6. The parent/guardian shall be given a copy of the Record of Administration of Prescribed and Non-Prescribed Medication Form (Appendix B) at the completion of the regimen, along with any unused medication.

7. At the end of each school year, the Principal/Designate will take any unused medication to the local pharmacy for disposal.

Reference

· Ministry of Education Policy/Program Memorandum No. 81, Provision of Health Support Services in School Settings

NIAGARA CATHOLIC DISTRICT SCHOOL BOARD

ADMINISTRATION OF PRESCRIBED AND NON-PRESCRIBED

MEDICATION DURING SCHOOL HOURS

TO BE COMPLETED BY PARENT/GUARDIAN

TO BE COMPLETED BY PHYSICIAN

Student's Date of Birth

Day Month Year

Parent/Guardian Telephone

Home:

Condi tion for W hic h Med i ca ti on is Prescribed

Possible Side Effects

Number of Times Per School Day for Administration:

Time of Day for Administration:

Emergency Contact

Name :

Dosage Per Administration

Administration Parameters (Dates)

From____________________ To:____________________

Parent/Guardian Approval

Storage Requirements

I hereby request and give permission to _______________________ School to administer the noted medication according to Boa r d procedures and the instructions of the Physician.

(Remaining Medication wi ll be returned to the Pa r e n t/Gua rdi a n)

S i gna ture of Parent/Guardian

S i gna ture of Physician

H:PM6 . 5\SSISS F005 .P M6 . 5

NOTE: PLEASE RETAIN A COPY FOR THE DURATION OF THE STUDENT ’ S ATTENDANCE AT THE SCHOOL

NIAGARA CATHOLIC DISTRICT SCHOOL BOARD

RECORD OF ADMINISTRATION OF PRESCRIBED AND

NON-PRESCRIBED MEDICATION

This information i s being c ollected under the Au t h o rit y o f T he Ed uc a tion A c t, a nd will be use d fo r t h e p urposes of record i ng administra t io n of p r esc rib ed and non-prescribed m edication d ur i n g sch o ol ho urs . Q ue sti o n s a bo ut this collection should be dir e c ted t o t h e Supe r intendent of E du cation, Ni a gara C ath ol i c Distr ic t School Boar d , 4 2 7 R i ce Ro a d , Well a nd , ON L3C 7 C1 T e l eph o ne ( 9 0 5) 735- 0 240

Copy Pro v ided to Parent / Guardian :

Remaining M e di ca tion Return e d :

Signature of Principal

H : P M6.5\SS\SS F 006 .P M6 . 5

DATE	TIME	DOSAGE	SIGNATURE

















Copy Pro v ided to Parent / Guardian :	Yes No
Remaining M e di ca tion Return e d :	Yes No
Signature of Principal		Date:
DECEMBER 2020			H : P M6.5\SS\SS F 006 .P M6 . 5

Niagara Catholic District School Board *ADMINISTRATION OF ORAL MEDICATION TO STUDENTS* ADMINISTRATIVE OPERATIONAL PROCEDURES
300 – School/Students	No 302.2

Adopted Date: October 27, 1998	Latest Reviewed/Revised Date: December 17, 2020

TO BE COMPLETED BY PARENT/GUARDIAN		TO BE COMPLETED BY PHYSICIAN
Name of Student		Name of Physic i an
Student's Date of Birth Day Month Year	Grade	Street Address
School		City Po sta l Code
Student's OEN #		Tele p hone
Parent/Guardian Telephone Home:		Name of Medicatio n
Mobile:		Condi tion for W hic h Med i ca ti on is Prescribed
Business:		Possible Side Effects
E-mail :		Number of Times Per School Day for Administration: Time of Day for Administration:
Emergency Contact Name :		Dosage Per Administration
Telephone:		Administration Parameters (Dates)
M obi le:		From____________________ To:____________________
Parent/Guardian Approval		Storage Requirements
I *hereby request* *and give permission to* _______________________ *School* *to administer the noted medication according* to *Boa* r *d procedures and the* *instructions* *of the Physician.* (Remaining Medication wi ll be returned to the Pa r e n t/Gua rdi a n)
Date:		Date:
S i gna ture of Parent/Guardian		S i gna ture of Physician
DECEMBER ~~2020~~		H:PM6 . 5\SSISS F005 .P M6 . 5