TRIP DETAILS

 

DESTINATION OF TRIP	DEPARTURE DATE	DEPARTURE TIME
ADDRESS	RETURN DATE	RETURN TIME
	TOTAL DAYS	TOTAL NIGHTS
NUMBER OF STUDENTS/PARTICIPANTS	NUMBER OF STAFF	NUMBER OF CHAPERONES

LEARNING OUTCOMES OF TRIP

PRE-TRIP ORGANIZATION, PLANNING, MEETINGS, PREPARATION (Dates)

POST-TRIP FOLLOW UP / EVALUATION OF EDUCATIONAL VALUE

COSTS

 

TOTAL COST OF TRIP PER PERSON   $	COST INCLUDES:
ADDITIONAL COSTS   $	ADDITIONAL COSTS INCLUDE:
TRANSPORTATION MODE		TRANSPORTATION CARRIER	TRANSPORTATION COST

TRANSPORTATION COSTS (if not using a Tour Company)

 

1. Attach three (3) proposals from Transportation Vendors. 2. Identify below the three vendors and quotes. 3. Indicate Principal Approved Vendor. OFSAA Transportation Requests are to be completed on a separate form.   Vendor #1 $   Vendor #2 $   Vendor #3 $   Principal Approved Vendor #   If not selecting the lowest price Vendor, please provide a rationale:

ACCOMMODATION / HOTEL COSTS (if not using a Tour Company)

 

1. Attach three (3) proposals from Accommodation / Hotel Vendors. 2. Identify below the three vendors and quotes. 3. Indicate Principal Approved Vendor.   Vendor #1 $   Vendor #2 $   Vendor #3 $   Principal Approved Vendor #   If not selecting the lowest price Vendor, please provide a rationale:

TOUR OR TRAVEL COMPANY COSTS

 

1. Attach three (3) proposals from Tour or Travel Company Vendors. 2. Identify below the three vendors and quotes. 3. Indicate Principal Approved Vendor.   Vendor #1 $   Vendor #2 $   Vendor #3 $   Principal Approved Vendor #   If not selecting the lowest price Vendor, please provide a rationale:

SUBMISSION CHECKLIST

 

The following information must be included at the time of submission, unless otherwise deferred by a Superintendent of Education:   Board Forms completed in full   Names of all Principal approved staff and volunteers provided   Airline specific checklist completed (if required)   Tour Company checklist completed (if required)   Insurance checklist   Confirmation of arrangements, if required for students with special accommodations   Confirmation that students will attend an appropriate liturgy if the trip occurs on a Day of Obligation   Confirmation that copies of medical emergency information and plans are on the trip and at the School   Confirmation that prior to departure, students are instructed in appropriate behavior and safety procedures and requirements for a specific trip   Confirmation that all participating staff/chaperones have reviewed and understand the Board’s Education Field Trip Policy 400.2   Confirmation that all participating staff/chaperones have reviewed and understand the OPHEA Guidelines   If there will be any swimming, boating or other water based activities on this trip, proof to be provided that a swim test has been performed for each student and confirmation that any student that does not pass the swim test will wear a properly fastened Personal Flotation Device   Confirmation that high care activities are supervised by certified personnel   Confirmation that valid operators licences are provided for boating excursions   Confirmation that parent/guardian permission forms are complete for each participating student   Principal designated in-charge person   Confirmed number of supervisors as required by Board Policy 400.2   Copy of three (3) written proposals which are specific to a trip   Driver-Authorization to Transport Students forms completed by staff or volunteer drivers, if required by the trip Confirmation that staff/volunteer drivers have a minimum of $1 Million in auto insurance, OPCF #44 and will not exceed six (6) students in a vehicle unless properly licenced.

 

PRINCIPAL COMMENTS:
SUPERVISING STAFF NAME	TYPE OF COVERAGE ARRANGED

APPROVALS

 

SIGNATURE OF ORGANIZING TEACHER	DATE
SIGNATURE OF PRINCIPAL	DATE
SIGNATURE OF FAMILY OF SCHOOLS SUPERINTENDENT	DATE
SIGNATURE OF EXTENDED OVERNIGHT FIELD TRIP & EXCURSION SUPERINTENDENT (if required)	DATE

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